Construction & trades
Construction project software for builders and trades
Cayro is construction project software for builders, contractors and trade businesses that run several jobs at once. Job plans, materials orders, site inspections and client updates live in one place, with costs that come from real time, expenses and purchase orders.
Problems Cayro solves for construction & trades
One late task holds up the whole job
Tasks wait on the tasks they depend on, so second-fix can't be marked done before the inspection it waits on. The timeline shows overdue work in red and blocked work in amber.
Cayro ProjectsMaterials costs don't make it back to the job
Link purchase orders to a project; once approved, sent or received, they count towards its actual cost, alongside logged time and expenses.
Cayro ProjectsSite safety checks are on clipboards
Run site safety inspections on a phone, with photos for failed items and corrective actions for whoever has to fix them.
Cayro OpsClients call for updates
A client portal shows each client their job's progress and milestones and the documents you share, and their requests become tasks.
Cayro Portal
Modules and tools that fit construction & trades
How construction & trades teams use Cayro day to day. Tools such as Quality, Forms, Docs, Purchase and Goals are included with the module they belong to.
- Cayro Projects
Jobs with milestones and dependencies
Plan each job with milestones and finish-to-start dependencies; circular dependencies are refused. Start from a template for the jobs you do often.
- Cayro Projects
Job budgets with the reasons shown
Health turns at risk when over 90% of the budget is used, spending runs more than 15 points ahead of the schedule, a task is blocked or a milestone is close with open tasks, and the reasons are listed.
- Purchase and vendor management · Cayro Inventory
Materials purchasing
Order materials from vendor profiles, record short or damaged deliveries, and check each invoice against what was ordered and received before you pay. Link the order to the job so it counts towards its cost.
- Quality inspections · Cayro Ops
Site safety inspections
Schedule a weighted safety inspection for each site: access, edge protection, housekeeping, PPE. A failed question needs a photo and can open a corrective action.
- Forms · Cayro Ops
Daily site reports
A daily site report form with weather, crew, progress photos and a sign-off record, submitted from the site on a phone.
- Cayro Portal
Homeowner and client updates
Share job progress, milestones and documents such as plans or certificates, and receive change requests with photos as Ops tasks.
- Cayro Bookings
Estimate visits booked online
Customers book an estimate visit on your booking page, and the estimator's calendar only offers times that are really free.
The modules construction & trades teams use most
- Cayro ProjectsMilestones, tasks with dependencies, a board and a timeline, and a budget built from real time, expenses and purchase orders.+$39/month add-on
- Cayro InventoryAn auditable stock ledger with counts, transfers, vendors and purchase orders — plus vendor scorecards and invoice checks.+$39/month add-on
- Cayro OpsTasks, checklists, scored inspections, forms, incidents, documents and approvals — the daily operating rhythm of your business in one place.$39/month · the foundation
- Cayro PortalGive your clients a branded place to see updates, project status, bookings and documents, and to send you requests that land in Ops.+$29/month add-on
- Cayro BookingsServices, staff hours and a public booking page, with confirmations, reminders and self-service changes for your customers.+$39/month add-on
- Cayro WorkforceDirectory, shift scheduling, availability and time-off with conflict detection built in.+$29/month add-on
Free templates
Related reading
- Project Management for Small Teams: A Practical Guide to Plans, Budgets and HealthA practical project management guide for small teams: milestones, task dependencies, a simple budget, and a clear rule for when a project is at risk.
- Client Portals for Service Businesses: What to Share and How to Keep It SecureWhat a client portal should show, what to keep internal, how client requests should reach your team, and the security basics to check before you launch.
- Vendor Management and Three-Way Matching for Small BusinessesHow small businesses can manage vendors with a scorecard built from real deliveries, and check every invoice against the order and what actually arrived.
Questions
Does Cayro do estimating, bids or invoicing?
No. Cayro plans and tracks jobs, costs, materials orders, inspections and client updates. It doesn't produce estimates, bids or invoices, or process payments.
Where does a job's actual cost come from?
From logged time at each person's hourly cost rate, expenses, and linked purchase orders once they are approved, sent or received. Nothing is estimated.
Can subcontractors use it?
Anyone you add as a team member can use the parts of Cayro their role allows. Clients use the separate portal and never see staff pages.